Reminder email communication templates

We also recommend a final "last call" email on the morning of the survey close. Below are several sample reminder email language templates.

Note: reminders are only sent to participants that have not yet completed a survey

Here are examples of survey templates and language for inspiration:

1) Initial reminder emails

Example #1

[Subject: Reminder: [Company Survey] action requested by [date]]

Hello @FirstName,

We are thrilled by the participation we have received to-date since our survey launch. The feedback we have received has been thoughtful and insightful, and we are eager to hear from the entire team.

Could you please share your candid thoughts, feedback, and ideas with us before the survey closes: @SurveyLink

As a reminder, your responses are confidential and never attributed individually. However, responses are aggregated and presented collectively at team level by the Entromy platform to highlight key trends at our company. To learn more read about Entromy's privacy policy click https://www.entromy.com/privacy

Should you have any questions or technical difficulties, please contact [recommend point of internal contact] or Entromy's Support Team.

Thank you.

Example #2

[Subject: Reminder: Our Employee feedback survey]

Hi @FirstName,

We are waiting to hear from you! Your voice matters, and we hope to have everyone participate in this survey. Please make every effort to complete the survey by the [date] deadline.

To complete the survey please follow the link: @SurveyLink

Should you have any questions or technical difficulties, please contact [recommend point of internal contact] or Entromy's Support Team.

Thank you for sharing your thoughts and how we can make [company name] an even better place to work.

2) Mid-survey reminder emails

Example #1

[Subject: Closing soon: [Company name] survey closing [date]]

Hello @FirstName,

In the last [x] weeks, you have received several communications regarding our recent survey launch. Thank you to everyone who has completed the survey, providing your valuable input to key upcoming initiatives.

For those who have not yet responded, I strongly encourage you to do so, and allow your voice to be heard. You have until end of day [date] to complete the survey.

For your convenience, I have included the link to the survey below: @SurveyLink

Should you have any questions or technical difficulties, please contact [recommend point of internal contact] or Entromy's Support Team.

Thank you for everything that you do to contribute to our success.

Example #2

[Subject: [Company name] Reminder - Action Requested by [date]]

Hello @FirstName,

Just a quick note as we haven't heard from you. Could you please take [x] minutes to provide your input by [date]? @SurveyLink

As a reminder, the pulse responses are anonymous and never attributed individually. However, responses are aggregated and presented collectively at team level by the Entromy platform to highlight key trends at our company.

Should you have any questions or technical difficulties, please contact [recommend point of internal contact] or Entromy's Support Team.

Please be transparent. Only through your candid feedback will we know where to focus our efforts in creating an even better organization.

Thank you so much for your contributions.

Example #3

[Subject: [Company name] Reminder - Your feedback requested by [date]]

Hello @FirstName,

Just a quick note as we haven't heard from you. We have already heard from most people and would like to achieve full participation this week.

Could you please take [x] minutes to provide your input? @SurveyLink

You can complete this from your desktop or mobile device. Please provide us with candid feedback by [date]

As a reminder, your responses are anonymous and never attributed individually. However, responses are aggregated and presented collectively at team level by the Entromy platform to highlight key trends at our company.

Should you have any questions or technical difficulties, please contact [recommend point of internal contact] or Entromy's Support Team.

Thank you so much for your contributions!

3) "Last Call" reminder emails

Example #1

[Subject - [Company name] survey - Please share your perspectives!]

Hi @FirstName,

Today is the last chance to provide feedback through our Organizational Health Survey. We're highly excited by the participation rates we've achieved to date and the thoughtful insights we've received from this team. We are hoping to hear from the full team before the end of today.

Could you please share your candid thoughts, feedback, and ideas with us: @SurveyLink

The survey will take approximately [x] minutes to complete. Also, please feel free to pass on questions where you do not have a perspective.

Should you have any questions or technical difficulties, please contact [recommend point of internal contact] or Entromy's Support Team.

Thank you.

Example #2

[Subject - Last chance to provide your insights to our Organizational Study]

Hi @FirstName,

Our Organizational Study is concluding. Please use this last chance to complete the survey at your earliest convenience today: @SurveyLink

Your responses are anonymous and never attributed individually. However, responses are aggregated and presented collectively at team level by the Entromy platform to highlight key trends at our company. To learn more read about Entromy's privacy policy, please visit  https://www.entromy.com/privacy

Should you have any questions or technical difficulties, please contact [recommend point of internal contact] or Entromy's Support Team.

Thanks,

Additional questions? Contact support.