While survey communication can be managed entirely within the Entromy platform, we recommend that a senior leader send a pre-launch email, from their personal corporate email account, to introduce this survey to participants.
Examples are provided below for reference:
Hi [First Name],
I am excited to announce that we will soon be launching an Organizational Health Survey to assess how we can grow and become an even stronger organization. Along with the leadership team, I view this as an important initiative. The survey was designed to be quick and impactful, focusing on the key attributes that drive our business and employee values.
We recognize the importance of confidentiality when asking for your honest ideas, suggestions and feedback. You will soon receive an e-mail from a third-party, Entromy. As we capture this feedback, we encourage you to be candid and thoughtful, with the goal of providing leadership the insights we need to make our organization a better and more successful Company for all of us. Your results are anonymous and will only be aggregated and summarized by Entromy.
The survey will take approximately 15 minutes to complete. You will soon receive a personalized link to complete this survey from Entromy. We are looking for 100% participation and I would like to ask that everyone complete the survey by [close date]. Should you have any questions or technical difficulties, please contact the team at support@entromy.com
Thank you in advance for your participation and we encourage you to be candid.
Thank you,
[NAME]
Hi [First Name],
As we think about the future of our company, we recognize that our culture is at the heart of our organization and community. Recognizing our ambitions to deliver on our goals, it’s critical for us to assess our organization’s current health and well-being to help us understand what’s working, where we can improve, and how we can provide greater value to your businesses and our customers.
We deeply value each of you, your experiences and your perspective, which is why we are launching an upcoming Organizational Health Survey. This survey is part of our commitment to making thoughtful changes that will strengthen our culture and have a positive impact on the organization. Simply said, we want your honest feedback so that we can learn from it.
I want to personally assure you that all responses are completely confidential. Don’t hold anything back—tell us about what’s successful and working well for you, and please be candid about your suggestions for how we can take our company to the next level.
In the coming days, you will receive an email from Entromy, our third-party survey platform, with a personalized link to complete this survey. Entromy allows us to capture nuanced feedback and ideas, but also ensures that responses are always summarized at a team-level and never visible individually to anyone within our organization.
The survey will take approximately 15 minutes to complete, and the survey will close on [close date]. Should you have any questions or technical difficulties, please contact the team at support@entromy.com. Thank you in advance for your participation and your genuine feedback.
Thank you,
[NAME]
Entromy also recommends sending an internal communication once the survey has closed, thanking employees for their participation. We believe this is an effective way to close the loop with participants, reinforcing the findings and action steps your organization will implement to move forward.
An example is provided below for reference:
Hi [First Name],
Thank you so much for taking the time to complete our organization-wide survey. We’re thrilled to report that we achieved x% participation. Your feedback is invaluable for this organization’s success.
Key Findings:
1. Finding #1
2. Finding #2
3. Finding #3
Action Steps:
4. Action Step #1
5. Action Step #2
6. Action Step #3
Thank you again for your sincere participation. Your feedback will help make our organization a great place to work. We will be in touch with next steps and thoughts on collaborative practices within our company to continue this work.
Sincerely,
[NAME]